|
dphomeowners@comcast.net |
|
Snail Mail Information Driftwood Point Association DWA Phone (253) 862-6776 |
|
|
UP COMING
EVENTS BOARD & COMMUNITY MEETING MINUTES
Robert's Rules |
Driftwood Point Board Meeting Monthly Meeting September 21, 2004 CALL TO ORDER: The September DPMC Community Meeting was held at Lake Tapps Elementary School and called to order by President Toni Jilek at 7:00 PM. ATTENDANCE: Attendees included President Toni Jilek, Vice President Joe Muscarnera, Secretary Bob Lee, Trustee’s Jean Julum, Ann Beurskens, Devin Graham, Tim Wilson and Executive Secretary Lisa Graham. Excused absences: Trustee Ron Wilderman and Treasurer Sandy Halford, Community Members in attendance: Past President Chuck Romeo, Don and Ann Fisher, Stan Baber, Larry Crivello, Mark Neubauer, Dick Westberg, Mike Bykonen and Ron McOsker. APPROVAL OF AUGUST 2, 2004 MINUTES The first order of business by your Board was the reading of the August 2nd minutes. At the conclusion, a motion was made by Devin Graham to approve the minutes and seconded by Tim Wilson. The board unanimously approved the minutes without further discussion. TREASURER’S REPORT: Community member Don Fisher presented the treasurer’s report due to Treasurer Sandy Halford excused absence. Don advised the community members in attendance that the DPMC operating balance as of August 31, 2004 was $48,043.01. On behalf of Treasurer Halford, Don presented the following recommendation from the Budget Committee members. · Move the monthly DPMC general membership meetings to the 2nd Monday of each month. Reason – Our books cannot always be closed and balanced by the first Monday of each month. By moving to the 2nd Monday we can provide an accurate accounting of expenditures for the previous month and have a firm operating balance report for community members. At the conclusion of the recommendation a motion was made by Tim Wilson to move the monthly DPMC general membership meetings to the 2nd Monday of each month and seconded by Toni Jilek. Without further discussion the board unanimously approved moving the meeting to the 2nd Monday of each month. OLD BUSINESS 1. Income Tax Update: Don Fisher advised that Treasurer Sandy Halford had interviewed 3 tax auditors and recommended a Mr. Vandal for his experience and reasonable cost of $1,240. Since the budget has a line item allocating $1,300 for an audit, a motion was made by Toni Jilek and seconded by Tim Wilson to approve this expenditure. Further discussion noted that this was the responsible thing to do for all homeowners of Driftwood Point. The Board unanimously approved the expenditures of funds for this audit. Devin Graham reported that upon receiving tax forms from the State of Washington Auditors office he turned them over to Sandy. In order to save money Devin recommend that we stay registered as a for profit homeowners association. Devin stated that as it stands today we own $125 for each of the past two years. If we pay a total of $250 we will become current in the eyes of the State. At the conclusion of the report Devin made a motion which was seconded by Tim Wilson to pay the $250 to ensure we are in compliance with the State. The Board unanimously approved the expenditures of funds. 2. Fixing/repairing drain field in park: As discussed last month, our current septic system at the park had a major failure this past summer requiring us to close our community restrooms and bring in two Honey Buckets at a cost of approximately $160.00 per month. An assessment was completed which stated the following: The septic tank is full, roots have breached the drain tile clogging the single drain line and some additional lineal feet of tile have collapsed. The system itself was built in 1957 and most likely not recorded with the Pierce County Health Department. The discussion centered on whether we should authorize $3,200 for a licensed contractor to bring the system up to County specifications or wait until April or May of 2005 before making repairs. Other discussion focused on properly designing and installing a system that can meet the current needs of our community, as the $3,200 repair would most likely not support large groups for any length of time. This idea was estimated to be well in excess of $25,000. Still others were concerned we did not have the budgeted dollars to make the $3,200 improvement. After much discussion a motion was made and approved by a vote of 5 to 1 to carry the issue over until October’s monthly meeting. 3. By-Laws: Discussion on the validity of the current By-Law changes and whether procedures were properly followed. One Board member did not agree that the By-Laws passed for the following reasons: a. The ballots did not qualify as a proxy b. The By-Law committee gave recommendations to the Board who didn’t allow a statement for or against. In addition, the Board member stated the proxy’s were invalid because they lacked the signature of the community members name on each individual page. Another member stated he believed all procedures were followed correctly per RCW 69.38. His reasoning was based on the following issues: a. The vote on the By-Laws was fair and no community members were denied the opportunity to complete a proxy. b. Community members received their individual proxy’s. c. The proxy’s turned in were counted by a sub-committee. d. The vote met the corium requirement (60% of 93) on all proposed By-Laws except 3. e. There is no requirement to sign each and every page of a proxy. Example was given of the September primary where your only signature is on the outside of the envelope. At the conclusion of the discussion Tim Wilson made a motion to implement the approved By-Laws which was seconded by Ann Beurskens. The motion was approved by a vote of 5 to 1. Those voting to approve the By-Law change were Toni Jilek, Devin Graham, Tim Wilson, Ann Beurskens and Jean Julum. Voting against the By-Law change was Joe Muscarnera. 4. Architectural Committee: Joe Muscarnera will develop and send out a checklist to board members. This checklist will ensure the community members follow the Pierce County building Code and our DPMC covenants. 5. Letter to Shawn Bunny Concerning the Widening of our Roads: A formal letter was written and will be sent to Pierce County Representative Shawn Bunny requesting assistance in widening our roads by approximately 6 feet. This will allow us to dedicate a 6-foot walking/jogging/bicyclist path along our roads to ensure the safety of our community members and ultimately through design reduce speeding in our neighborhood. 6. Insurance for DWPC: Joe Muscarnera reported finding all 3 insurance policies covering DPMC. These policies cover property damage, directors in office and liability coverage.NEW BUSINESS: 1. Park Update: Jean Julum requests community volunteers to assist in moving several yards of sand under our new children’s Big Toy. On another matter, Jean reported that the employee park hours have been curtailed in order to save on labor expenditures. 2. Proposed 2004/2005 Budget: Don Fisher advised the Board that Treasurer Halford wanted to thank the budget committee members for their hard work and dedication is preparing the 2004/2005 budget. Community members on this committee included Chair; Sandy Halford, Vice President; Joe Muscarnera, Board member’s Ron Wilderman and Devin Graham. Community members were Stan Baber, Karen Sergeant, Don Fisher and DPMC Executive Secretary Lisa Graham. Don Fisher then presented our proposed DPMC 2004/2005 budget and recommended it be sent to the community for a vote. In addition, the report noted our communities “Liquid Assets” on a separate balance sheet. A licensed real-estate agent provided the values of our communities’ assets, which include the Park and Ball Field. Tim Wilson made a motion to approve the budget and send it to the community for vote. Toni Jilek seconded the motion. The Board unanimously approved the 2004/2005 operating budget. Don Fisher will meet with Treasurer Halford to develop a proxy notice. A date of October 18, 2004, was chosen for the 2004/2005 DPMC community budget presentation. The meeting will be held in the cafeteria at Lake Tapps Elementary school at 7:00 PM. Ron Wilderman is working on a presentation for the community and upon completion will present it to the Board. UPDATE FROM SECRETARY: Executive Secretary Lisa Graham advised the board that one community member
has failed to pay their 2003/2004 late fees and lien fees. The board
unanimously agreed that the homeowner is responsible for the fees, which amount
to $88.06. Lisa was directed by the Board to send out another letter stating
they owe the noted fees. The lien will not be removed until the homeowner late
and lien fees are paid in full.
|
