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Driftwood Point Board Meeting

Monthly Meeting March 14, 2005

CALL TO ORDER:

The March DPMC Community Meeting was held at Lake Tapps Elementary School and called to order by President Toni Jilek at 7:02 PM.

ATTENDANCE:

Attendees included President Toni Jilek, Vice President Joe Muscarnera, Secretary Bob Lee, Trustee’s Jean Julum, Ann Beurskens, Devin Graham, Tim Wilson, Ron Wilderman and Executive Secretary Lisa Graham. 

Excused absences: Kim Small

Community Members in attendance: Past President Chuck Romeo, Don and Ann Fisher, Stan Baber, Karen Sargent, Dorothy Muoio, Dennis Schmit, Gary Lorenzo, Liz Parmly, Rick Simons, Liz Johnson, Bob Jilek and Doug Kyle.

APPROVAL OF February 28, 2005 MINUTES

The first order of business by your Board was the reading of the February 28th minutes. At the conclusion, the board unanimously approved the minutes with one correction on page 2, Old Business #6 – 2005 Park Rules: Corrected minutes state “All Board members present voted to exclude dogs from the parks.” Ann abstained and Devin left the meeting prior to the vote. Ron Wilderman voted (through a written memo) to exclude dogs from the park

 TREASURER’S REPORT:

Treasurer Ron Wilderman advised the community members in attendance that the DPMC operating balance as of February 28, 2005 was $28,653.  Ron then gave a comprehensive financial report detailing the approved DPMC Financial Summary Budget Sheet. 

Ron then provided the group with the status of the Finance Committees 2004 – 2005 objectives and accomplishments. 

FINANCE AND ACCOUNTING OBJECTIVES FOR 2004 - 2005

Ron further advised that once Executive Secretary Lisa Graham completes transferring data into our new software program we would then schedule the contractor to provide training.           

OLD BUSINESS

1.                  Income Tax Audit Update:

CPA Jay Vandal had previously provided the Board with a Draft report titled “Driftwood Point Maintenance Company Independent Auditor’s Report” for the year ending April 30, 2004.  Joe volunteered to review and send questions to other Board Members for discussion.

2.         Park Septic System:

Vice President Joe Muscarnera stated that LDL Inc. has completed the work per the terms and conditions of the contract.  The contractor will make an on-site inspection after Memorial Day and offer recommendation on maintaining our system.   There was some discussion on what is required to register our system with Pierce County Department of Health.  Our system is considered grand- fathered in as an “as built system” thus not requiring us to submit a registration document with the County.

3.         2005 Easter Egg Hunt::

This year’s Easter Egg Hunt will be Saturday March 26^th at 10:00 AM. We continue to look for volunteers and donations to make this a worthwhile event. 

4.         2005 Park Rules:

Board Member Ann Beurskens had previously presented the committee’s revisions/recommendations to the 2005/2006 Park Rules at the February Board Meeting.  The only issue left unresolved was changing the language to allow community members with more than one property to obtain an additional security clearance for the occupants of that property. This proposal was approved. 

5.            Nuisance Properties:

President Toni Jilek stated that letters were being drafted and would be sent out the week of the 21^st.

NEW BUSINESS:

1.      Annual Meeting – April 18^th:

The Board discussed logistics of getting documents mailed out to all members to include 2005/2006 Annual Due’s Notice, 2005/2006 Proposed Budget Ballots and a 2005/2006 budget Summary Sheet.  Once the documents are assembled we will coordinate a date and time for folding and stuffing envelopes.  Toni volunteered to make a ballot box for the Annual Meeting. 

2.      Park Repairs: 

         Jean Julum advised that the shed at the park needs a new roof, the cabana needs new shingles and the lawn tractor needs preventative maintenance work completed.  Upon further discussion it was determined that the park superintendent would be completing the lawn tractor repairs himself thus saving us shop labor charges.  Jean was asked to research the cost of putting on a metal roof, which has a longer life span.  Report due next month.

3.      Five Year Plan for Improvements to Driftwood Point: 

         Bob Lee agreed to chair a committee to draft a five-year plan questionnaire.  The intent is to solicit ideas from community members on what is important to them in terms of improving our community.  Community member Liz Johnson agreed to assist and present the information at the Annual Meeting. 

OPEN DISCUSSION:

Ron Wilderman gave a report on the current status of Lake Tapps.  Ron stated that all of the vested agencies convened a meeting and agreed to expedite the repair of the damaged diversion dam.  The repairs should be completed by Friday March 18^th. For up to date information please visit SaveLakeTapps.com

Community member Dennis Schmit asked the Board how we were reaching out to community members to solicit participation. A communications committee was formed to determine the best methods of reaching out and keeping the community informed.  We have established a web site, published our first quarterly new letter and routinely post-monthly board meeting notices at the main entrance. We welcome new ideas and participation from anyone interested in getting information out to our members. 

Meeting adjourned at 9:04 PM

NEXT MONTHLY MEETING WILL BE OUR
ANNUAL MEETING ON
APRIL 18, 2005, @ 7:00 PM
AT LAKE TAPPS ELEMENTARY SCHOOL CAFETERIA.