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Driftwood Point Board Meeting

Monthly Meeting June 13, 2005

CALL TO ORDER:
The June DPMC Community Meeting was held at Lake Tapps Elementary School and called to order by President Toni Jilek at 7:05 PM.

ATTENDANCE:
Attendees included President Toni Jilek, Vice President Joe Muscarnera, Secretary Bob Lee, Trustee’s Jean Julum, Ann Beurskens, Devin Graham, Tim Wilson, Ron Wilderman and Kim Small. 

Community Members in attendance: Past President Chuck Romeo, Don and Ann Fisher, Stan Baber, Dorothy Muoio, Gary Lorengo, Liz Parmly, Trudy Ross, Will Julum, Jim & Susan Renz, Dave & Claire Peterson and Steve Hobson.

APPROVAL OF MAY 9, 2005 MINUTES
The first order of business by your Board was the reading of the May 9, 2005 minutes. At the conclusion, the board unanimously approved the minutes.

 TREASURER’S REPORT:
Treasurer Ron Wilderman provided a comprehensive financial report detailing DPMC financial summary for fiscal year 2004/2005. As of May 31, 2005, our end of 2004/2005 operating balance was $10,099.00.  The fiscal 2005/2006 operating budget as of June 13, 2005 had deposits on hand of $65,866.  Ron provided data on our annual dues returns as of June 10, 2005 and a liquid assets balance sheet comparing our May 1, 2004 assets ($41,728.00) to our May 1, 2005 assets ($70,459.00).  The Board is continuing to be good stewards of your dollars in order to develop trust for future endeavors.   

COMMUNICATIONS COMMITTEE REPORT:
Tim Wilson announced the completion and installation of our new information entrance sign.  This sign will keep members up to date on issues involving our community.  Tim presented our second publication of our “Driftwood Pointer” newsletter that will be disseminated to community members.  We also discussed how to get more people involved in sharing information on our Web-Site.  A big “THANK YOU” to Ron Wilderman, Jean Julum, Tim Wilson and Don Fisher for taking time out of their busy schedule to ensure community members have the ability to see what is going on in their neighborhood.

FIVE YEAR PLAN COMMITTEE REPORT:
This committee first presented information at our Annual Meeting about collecting input from community members in order to develop and prioritize capital projects in our community.   These suggestions were to enhance the overall safety, beauty and property values of our entire community.  Bob Lee presented a survey listing 12 projects and asked those in attendance to prioritize according to the members future vision of our community in the next 3 – 5 years.  The twelve suggestions under review and not in any particular order of preference are: 

1.      Beautification of our community’s front entrance to Driftwood Point (New sign, landscaping & lights)

2.      A clubhouse at the park

3.      Hire a private security firm to make random patrols throughout our neighborhood.

4.      Purchase and place commercial grade 5-MPH speed buoys along the Driftwood Points waterway.

5.      Contract with a landscape company to maintain our parks and entrance.

6.      Replace Boat Launch Dock

7.      Sewers & Sidewalks

8.      Change entrance sign at front entrance (Eliminate the “Y” and sign island)

9.      Clean Entrance

10.  Security at entrance

11.  Install speed bumps to slow traffic in our community.

12.  Add additional street lights to our community.

FINANCE COMMITTEE REPORT:
Ron Wilderman presented a proposal from the Finance Committee on new procedures for handling petty cash.  The recommendation was to establish the following 3 petty cash accounts:

            1.            Park                             $200.00

            2.            Office                           $200.00

3.            Office of President            $100.00

These Petty cash accounts are intended for incidental spending on single items under $25.00.  Each account overseer will be responsible for keeping accurate records of all spending and will be required to provide a receipt for each item purchased.  Upon conclusion of the report, Board member Tim Wilson made a motion to accept the Finance Committees recommendation for establishing a Petty Cash Policy. 
7 Voted in Favor, 1 Opposed and 1 Abstained.

Ron Wilderman presented a proposal from the Finance Committee on accelerating payments of our loan.  The DPMC current balance on the loan is $24,488.00.  The proposal was to redirect some of the excess 2004/2005 dollars and pay down the loan to save interest.  Upon review and discussion of several options it was recommended that we make a lump June sum payment of $13,550.00.  This would lower our outstanding loan dept to $11,055.00.  Upon conclusion of the report, Board Member Kim Small made a motion to accept the Finance Committees recommendation (Option #1) for pre-paying down our loan. 
6 Voted in Favor, 1 Opposed, and 2 Abstained.

OLD BUSINESS

1.                  Income Tax Audit Update:
Tax Audit competed by Jay Vandal.  We are in good standing.

2.            Nuisance Properties:
               Another community member brought up the issue of Junk Vehicles.  The Board continues to work on this issue.

NEW BUSINESS:

1.            Reflective Vests:
Tim Wilson requested the Board approve the purchase of 3 reflective orange vests for identification of Board of Trustee’s working at the park.  The vests are estimated to cost approximately $20.00 each.  This was approved.

2.      Bulletin Board for e-mails:
Recommendation was made to establish a venue in which community members can express concerns, inform of crime trends or give accolades for jobs well done.  Don Fisher will research the possibility of having a feature on our community web-site where citizens can e-mail their concerns and/or questions to together members.

3.   Delinquent Membership Dues:
Vice President Joe Muscarnera presented a discussion item of sending past membership dues to a collection agency.  This would only be done after a past due bill reminder was sent, followed by a bill-warning letter notifying the community member their past due account would be sent to a collection agency. 

         Ron Wilderman stated he would research our database on non-payment members to include dollar value and number of members with outstanding debts.  It was estimated that there is approximately $7,400.00 in outstanding dues owed by a few community members.  This topic will be discussed further at the Finance Committee meeting and brought back next month for further discussion and adoption of policy.

4.            Security Issues:
President Toni Jilek volunteered to chair a committee focusing on security issues.  The main concern will be looking at reducing burglaries, auto thefts and vandalism in our community.

OPEN DISCUSSION:
Park Superintendent Mike Bykonen expressed his appreciation for all of the community involvement in the park this year.

A community member expressed concerns over the weeds and trash at our park entrance.  This will be addressed with purchasing some round up and picking up the litter.

Several inquires were made from community members of Grand View Ridge on the possibility of joining Driftwood Point in order to use our park facilities.  There was no interest in entertaining this proposal.

A prior employee of the Board requested that their resignation letter be posted on the community web-site.  This request was denied, as the person was a paid employee of the association and decided on their own to resign.

Meeting adjourned at 9:09 PM

 NEXT MONTHLY MEETING WILL BE HELD
July 11, 2005, @ 7:00 PM
AT LAKE TAPPS FIRE STATION TRAINING CENTER
ACROSS FROM THE CHEVRON AT FORREST CANYON DRIVE