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Driftwood Point Board Meeting

Monthly Meeting February 28, 2005

CALL TO ORDER:

The February DPMC Community Meeting was held at Lake Tapps Elementary School and called to order by President Toni Jilek at 7:04 PM.

ATTENDANCE:

Attendees included President Toni Jilek, Vice President Joe Muscarnera, Secretary Bob Lee, Trustee’s Jean Julum, Ann Beurskens, Devin Graham, Tim Wilson, Kim Small and Executive Secretary Lisa Graham. 

Excused absences: Ron Wilderman

Community Members in attendance: Past President Chuck Romeo, Don and Ann Fisher, Stan Baber, Karen Sargent, Dorothy Muoio, Dennis Schmit, Dave Holmes, Brett Massle, Florence Pistilli, Mike Bykonen, Sandy Halford, Gary Lorenzo, Bill and Pauline Brakken and Willard Julum.

APPROVAL OF JANUARY 11, 2005 MINUTES

The first order of business by your Board was the reading of the January 11^th minutes. At the conclusion, the board unanimously approved the minutes without further discussion.

 TREASURER’S REPORT:

A current financial balance was not provided at this meeting.  Board member Ron Wilderman submitted a letter of interest for the vacant Treasurer position. The Board unanimously accepted Ron as our new Treasure of Driftwood Point.

OLD BUSINESS

1.                  Income Tax Audit Update:

CPA Jay Vandal provided the Board with a Draft report titled “Driftwood Point Maintenance Company Independent Auditor’s Report” for the year ending April 30, 2004.  In summary the report indicates that the financial/accounting position of Driftwood Point Maintenance Company conforms to accounting principles generally accepted.  Upon review and approval by your Board, the report will be posted on our community’s web page.

Executive Secretary Lisa Graham asked the Board if CPA Jay Vandal should be retained to prepare our 2004 tax return.  Past Treasurer Sandy Halford recommended keeping Mr. Vandal since he is familiar with our financial and accounting practices. The Board unanimously agreed to retain Mr. Vandal. 

2.         Finance Committee Report:

Vice President Joe Muscarnera advised that the 2005/2006 proposed budget was completed based on historical data.  The Finance Committee recommended the Board approve the budget and bring it forward to the community membership for a vote. The Board unanimously accepted the recommendation and recognized the Finance Committee’s hard work in bringing forward a sound and fiscally responsible budget.  Thank you Board Member Ron Wilderman, Vice President Joe Muscarnera and community members Stan Baber and Don Fisher.

Next up on the Finance Committee’s task list is conducting a cost benefit analysis of our expenditures.  Operation line items; such as, our lawn maintenance payroll, park attendant payroll etc, will be reviewed.

3.         Park Septic System Status:

Vice President Joe Muscarnera stated that LDL Inc. was granted the contract for $3,200.00 plus tax to repair the drain field to our community park.  The contractor found 125 lineal feet of drain field and reported the soil was in good shape.   LDL Inc. will have completed the job on March 1, 2005, and will provide us with a drawing of the system.  In addition, they will monitor our system for 1 year per our written contract.  This repair was a non-budgeted necessity that was completed due to your Board being fiscally responsible with the 2004/2005 budget.   All Board members voted “Yes” to have the drain field repaired.

4.                2005 Easter Egg Hunt::

This year’s Easter Egg Hunt will be Saturday March 26^th at 10:00 AM.  As always we are looking for volunteers and donations to make this a worthwhile event.  A special “Thank You” goes out to Mike and Kathleen Hickey for their $50.00 donation.

5.        Non-Cashed Checks:

             Executive Secretary Lisa Graham asked the Board for guidance on how to address non-cashed checks
             drawn on our Driftwood account. The Board recommended a procedure to send certified letters to the last
              known address.  If the certified letter is returned and/or no action is taken within 30 days, then Lisa will void 
              the check and place the monies into our general fund. 

6.       2005 Park Rules:

Board Member Ann Beurskens outlined the committee’s revisions/recommendations to the 2005/2006 Park Rules. The Park Rules will be reviewed and brought before the Board at the next membership meeting for approval.  Discussion on allowing dogs in the park was entertained with a motion eventually made by Vice President Joe Muscarnera to “exclude all pets from both community parks”.  All Board members present except Ann, voted to exclude dogs from the parks.  Ann abstained.   Devin was excused early from the meeting due to family obligation and did not vote on this issue.

7.       Lake Tapps Boat Management Update:

Community member Dave Holmes advised everyone that the time in which to provide input on the proposed Lake Tapps Boat Management Plan is fast approaching.  Please submit your ideas and concerns by April 1, 2005.  You can submit your idea’s by going to the Pierce County Web Site (Planning Dept) or by visiting our community web site. 

8.            2005 Garage Sale:

It’s official, our Driftwood Point Annual Garage Sale will be held June 10^th, 11^th  & 12^th. 

NEW BUSINESS:

1.      Loan Payments:

         Executive Secretary Lisa Graham advised the Board that our 2004/2005 loan repayment budget authorized $9,600.00 per year.  Lisa stated that since the first loan payment didn’t start as anticipated we only paid $9,050.00.  Although we are current, Lisa asked for permission to pay the extra $550.00 which was already budgeted for loan re-payment in the 2004/2005 budget.  All Board members in attendance voted “Yes” except Vice President Joe Muscarnera who “Abstained”.

2.   Driftwood Pointer – Community News Letter:

         Our first community newsletter was completed and will be going out to the membership next week.  There was no cost to the community to produce this newsletter thanks to $400.00 in donated funding.  A special thanks goes out to Don Fisher who did an excellent job formatting the letter. 

3.   Community Clean Sweep: 

         On March 19, 2005, we ask everyone to help make this a cleaner community by picking up trash in front of your residence.  In addition, please remember that you as the property owner are responsible for maintaining the vegetation in front of your property.  So, be nice to your neighbor’s and keep the grass and weeds cut and under control.

4.   Driftwood Point Contribution to the Lake Tapps Community Council:

         On September 21, 2004, under open discussion Don Fisher advised the Board that the Lake Tapps Community Council Task Force of seven homeowners associations was forming a non-profit organization to work on Lake Issues.  Don stated that each of the seven associations was attempting to establish a funding source to assist them with addressing community/lake interests.  Don estimated the amount would be around $1.00 per household which would require us to budget $417.00 per year for this effort.  The Board agreed to support the proposal when it was formally brought forward for approval.

         On this date, Board Member Tim Wilson read a letter from Board Member Ron Wilderman which stated an organization has been set up to assist with working on lake issues.  Ron requested we contribute $417.00 for this worthy cause. The Board unanimously approved to allocate the $417.00.

OPEN DISCUSSION:

Community Member Dave Holmes gave a report on the current status of Lake Tapps.  Dave attended a Save Lake Tapps meeting last week and found out that originally the Lake was to be filled to capacity by March 15^th.   The reason for the draw down this winter was to kill the mill foil.   Dave stated it was reported at this meeting that if our region fails to get adequate rain and snow fall this spring we might be left with an unfilled lake this summer. The Army Corp of Engineers advised there was no plans to fix the diversion dam in Buckley, which was damaged by flooding earlier this year) until this July.  For up to date information please visit SaveLakeTapps.com

Community Members, let’s don’t get caught with our head in the sand, we are not out of this yet. There are many involved community members working for you.  Please, if you cannot volunteer your time then make a monetary donation for this cause.  

Board Member Kim Small reported that on Friday February 25^th, at approximately 10:00 PM a yellow jeep and black jeep entered our Community Park by activating our secured gate.  Once in the boat launch area they continued into the lakebed and drove in a reckless manner disrupting nearby neighbors.  Upon exiting the park the two jeeps easily exceeded the posted 25-MPH speed zone.  

Upon discussion the following procedure was unanimously approved: Obtain the license number of the vehicle(s) and report it to DWPMC.  Once the complaint is received a letter will be sent to the registered owner advising them that they have been in violation of our Community Park Rules and any further violation may be cause to deactivate their park access card.

Meeting adjourned at 8:20 PM

NEXT MONTHLY BOARD/COMMUNITY MEETING WILL BE
MARCH 14, 2005, @ 7:00 PM
AT LAKE TAPPS ELEMENTARY SCHOOL CAFETERIA.