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Driftwood Point Board Meeting
Monthly Meeting December 13, 2004

CALL TO ORDER:
The December DPMC Community Meeting was held at Lake Tapps Elementary School and called to order by President Toni Jilek at 7:00 PM.

ATTENDANCE:
Attendees included President Toni Jilek, Vice President Joe Muscarnera, Secretary Bob Lee, Trustee’s Jean Julum, Ann Beurskens, Devin Graham, Ron Wilderman, Tim Wilson and Executive Secretary Lisa Graham. 

Excused absences: All Board Members present.

Community Members in attendance: Past President Chuck Romeo, Don and Ann Fisher, Stan Baber, Mark Neubauer, Karen Sargent, Dorothy Muoio, Liz Johnson and Kim Small.

APPROVAL OF OCTOBER 18, 2004 MINUTES
The first order of business by your Board was the reading of the October 18th minutes. At the conclusion, the board unanimously approved the minutes without further discussion.

READING OF NOVEMBER 8, 2004 MINUTES
Upon reading the minutes it was noted that there was discussion concerning the appointment of trustees omitted in the minutes that should be made of record.  Upon discussion the board approved the minutes with the following amendment noted in the Treasurer’s Report; the board will ensure they follow Article 4, Section 7 prior to selecting a permanent replacement.

 TREASURER’S REPORT:
A current financial balance was not provided at this meeting.  Further discussion was held regarding the recruitment and filling of our vacant Treasurer Position. Tim Wilson continues to perform the duties of the Treasurers position until we identify a replacement.  Community member Kim Small announced that she would be willing to accept the vacant trustee position created by Sandy Halford’s resignation.  The Board unanimously accepted Kim to the DWPMC Board of Trustee’s.

OLD BUSINESS

1.                  Income Tax Audit Update:

Executive Secretary Lisa Graham updated the Board on the tax audit being conducted by CPA Jay Vandal.  Mr. Vandal has requested three additional pieces of information that are required prior to him being able to complete the audit.  Further, discussion related to the audit was the number of tax parcels on Driftwood Point.  It is believed we have 417 individual tax parcels; however, a committee of Vice President Joe Muscarnera, Community members Stan Baber and Karen Sargent volunteered to research our community boundaries and verify the following:

a.                  Who should be paying annual membership dues.

b.                  Total number of Parcel Lots

2.         Santa is Coming:

Santa is coming December 15, 2004.  The Board would like to thank James Parks for furnishing the sleigh and coordinating the emergency equipment.  Santa’s helpers should meet at the home of President Toni Jilek at 6:30 PM prepared to pass out candy canes.

3.            Christmas Decorating Contest:

The Driftwood Point Board will begin visiting and judging all decorated homes on December 19, 2004 @ 6:00 PM. The judges will be President Toni Jilek, Trustee’s Tim Wilson, Ron Wilderman, Ann Beurskens, and community member Liz Johnson.  The Top 3 will be photographed and posted on the Driftwood Point Web Site.

4.                ERA Signs Posted at Community Entrance:

Secretary Bob Lee is still working on this issue.  Note: signs have been removed with the cooperation of ERA Reality.

5.        Fax & Printer Report:

           Kim Small advised that Dennis Schmidt was gathering information on a Brother Fax/Copier/Printer and would bring it to the January 10, 2005 Board Meeting.

6.       Nuisance Properties:

          Secretary Bob Lee drafted a letter to specific Driftwood Point property owners who are not keeping their junk cars properly screened from the street and front yards maintained.  This letter was generated due to numerous complaints from community members about those property owners having a direct impact on the valuation of neighboring homes.  After some minor recommendations the letter is ready for dissemination.  Community members will access which properties are the worst offenders and forward those addresses to Executive Secretary Lisa Graham.  Lisa will forward the name of the property owner to Secretary Bob Lee who will draft and send the letters to President Toni Jilek for signature and mailing.  To date 12-31-04 no information has come forward.

7.      Lake Tapps Boat Management Update:

Don Fisher advised the Board about the meeting that occurred on December 1, 2004.  The Lake Tapps Boat Management Plan (LTBMP) team has been working on reviewing background information and potential issues that will be addressed in the boat management plan. The LTBMP team provided the audience background information on a range of issues related to boating activity on Lake Tapps, such as:
- Rafting in coves and channels
- Mandatory boater education
- Loud noise (boats, radios, etc.)
- Speed of vessels (e.g. water-ski exemption from 5mp speed limit)
- Alcohol use and boating
- Controlling access to Lake Tapps
- Law enforcement services on Lake Tapps

         Public workshop participants were given a presentation, they asked questions and then completed a survey that contained questions related to the various boat management related issues listed above. In addition, the LTBMP team has received several emails and letters from members of the community regarding the public workshop and offering ideas about managing boating activities on Lake Tapps.

Ron summoned it up by stating “we are not out of this yet”. 

8.            Driftwood Point – One Way Street Proposal:

No report – carried over to January’s meeting.

NEW BUSINESS:

1.      Finance and Accounting Objectives for 2004:

         Ron Wilderman gave a presentation of 2004 Objectives that were formed during several meetings of the Finance Budget Committee.  Most of these objectives were met for 2004 with a few that are on going. Following is a list of those objectives:

a.       Pay all past due expenses (if valid) from prior years.

b.      Establish our present financial position and carefully track it into the future.

c.       Review and revise the DWPMC Financial Income and Expense statement

d.      Review and revise the DWPMC Balance Sheet.

e.       Review the existing accounting software and determine the best approach to future account and financial reporting.

f.        Implement agreed upon changes to the DWPMC accounting and financial reporting system.

g.       Carefully examine each expense item to determine need and appropriate level of spending.

h.       Establish a budget for fiscal year 2004-2005 and submit to members for approval.

i.         Prioritize association spending based upon review of expense compared to budget and funding status.

j.        Establish a DWPMC Plan to pay off loan over a three- (3) year period.

k.      Establish a DWPMC contingency fund for future unanticipated, emergency, or major improvement expenses.

         Ron recommended the following addition –

i.         Based upon our approved budget for 2004 – 2005 establish a month by month budget for spending by expense category. 

Ron stated the Finance Committee discovered that our current accounting software was inadequate and does not allow us to meet several of these objectives.  Ron recommended we authorize the expense of upgrading our Quick Book version at a cost of $119.95.  In addition, Ron interviewed several contractors who have experience in providing support and training on this new version.  A motion was made and approved to purchase the upgrade software and hire an outside consultant to train Executive Secretary Lisa Graham for 4 hours at a cost of $35.00 per hour. 

In conclusion, Ron acknowledged Jean Julum for her management of expenses at the park. 

UPDATE FROM SECRETARY:
Executive Secretary Lisa Graham advised the board that once Auditor Jay Vandal provides us with the audit findings we would need to make a decision on how we track expenditures.  (The new software upgrade should address this issue).  The auditor will present his finding to the Finance Committee.

OPEN DISCUSSION:
None

Meeting adjourned at 9:15 PM

NEXT MONTHLY BOARD/COMMUNITY MEETING WILL BE
January 10, 2005, @ 7:00 PM
AT LAKE TAPPS ELEMENTARY SCHOOL CAFETERIA.