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Driftwood Point Board Meeting
Date: August 2, 2004
Location: Driftwood Point Park
CALL TO
ORDER:
The August monthly
community meeting was held at the DPMC Park and called to order by President
Toni Jilek at 7:07 PM.
ATTENDANCE:
Attendees included
President Toni Jilek, Vice President Joe Muscarnera, Treasurer Sandy Halford,
Secretary Bob Lee, Trustee’s Jean Julum, Ann Beurkens, Devin Graham, Tim Wilson
and Executive Secretary Lisa Graham.
Excused absences: Trustee
Ron Wilderman.
Community Members in
attendance: Past President Chuck Romeo, Don and Ann Fisher, Dave Holmes, Jim and
Peggy Rosenberg, Stan Baber, Richard Westbery, Carol Crivello, Mark Neubauer,
Larry Rissler and Nancy Wilson.
APPROVAL OF JULY 12,
2004 MINUTES
The first order of business by your Board was the motion made to approve the
July 12th minutes. Upon the reading of the minutes by President
Jilek an amendment was made to ensure clarification was added regarding the
recommendation and adoption of how the board conducts business in reference to
RCW 64. Once the clarification was made and verbiage agreed upon the approval
of minutes was seconded and approved.
TREASURER’S REPORT:
Treasure Sandy Halford advised the community members in attendance that the
DPMC operating balance as of June 27, 2004 was $55,527.45.
The board discovered that
there are no written policies on the amount of petty cash that the park
supervisor has access to nor an official procedure in obtaining authorization
prior to making purchases/repairs. It was the decision of all board member’s in
attendance that until a financial analysis is completed of our budget
expenditures we will continue to closely monitor the expenses of the park. Once
we have a budget identified for the park we will draft procedures to address
these concerns.
OLD BUSINESS
1. Income Tax
Update:
Devin Graham advised that due to our annual income being over $10,000 we are
required to apply for a non profit status. This will cost DPMC a one-time $500
assessment. Devin will be receiving 3 tax forms to complete and return the
State of Washington Auditors Office. For all you tax enthusiasts the required
forms are a 557, 1024 and 8718.
The current board is
concerned that we may not have filed the DPMC income tax returns for the years
2001, 2002 and 2003. This will be researched and reported back to the board as
soon as possible.
2.
Fixing/repairing drain field in park:
Our current septic system at the park had a major failure a few weeks back
causing us to close the restrooms until an assessment could be made to determine
the extent of the required repairs. Joe Muscarnera advised the board that he
had interviewed three septic repair contractors who all agreed we were
experiencing a drain field failure. With the repair estimates ranging around
$3,200 there was much discussion on what course of action to take. A motion was
made and carried to leave the restrooms locked and out of service until a
financial analysis of our budget is completed. In order to serve the needs of
our community we will continue to provide two Honey Buckets at a cost of
approximately $160.00 per month.
3. By-Laws:
There has been some discussion on the validity of the recent By-Law
changes. Specifically it was brought to our attention that there might have
been a procedural error in how it was brought to the membership. More research
will be done and this will be moved to the September monthly meeting.
NEW BUSINESS:
1. Update on
Cost Analysis Committee:
This committee was formed to conduct a financial analysis of our past
budget and current budget. Members of the board and community will be meeting
on Wednesday August 11, 2004, at 6:00 PM to review financial documents. The
committee will attempt to have a report ready by the September monthly meeting.
2. Park
Update:
Discussion on what to do with the increasing numbers of non-community
members accessing our park to launch boats and park trailers. In order to
protect the property rights of our DPMC members it was a unanimous decision to
adhere to the By-Laws and park rules and being towing unauthorized
vehicle/trailers from the park. In addition, several examples of current DPMC
members being verbally abusive and intimidating toward our park supervisor and
employees were discussed. At no time will that type of behavior be tolerated.
Letters will be sent to both community members warning them that continued
behavior of this nature will result in the lose of their park privileges for one
year.
3. Letter to
Shawn Bunny Concerning the Widening of our Roads:
A formal letter will be drafted and sent to Pierce County Representative
Shawn Bunny requesting assistance in widening our roads by approximately 6
feet. This would allow us to dedicate a 6-foot walking/jogging/bicyclist path
along our roads to ensure the safety of our community members and ultimately
through design reduce speeding in our neighborhood.
4.
Architectural Committee:
Joe Muscarnera sent out an e-mail proposing a process to streamline this
committee. A defined procedure will be developed to enable board members to
follow a consistent unbiased checklist when called by a member to review
architectural plans.
UPDATE FROM SECRETARY:
Executive Secretary Lisa Graham advised the board that the park attendants
had exhausted their allotted phone minutes and requested an additional 100
minutes be purchased at a cost of $25.00. An approval motion was made and
seconded. The board requested an accounting of minutes to ensure there are no
abuses of DPMC funds. As a reminder, the park attendants are issued the
cellular phone while on duty in case of emergencies and/or questions from
community attendee’s..
OPEN DISCUSSION:
Board agreed to file 4 liens on member’s who are not current with their
annual dues and late fees. In addition, we will deactivate these member’s
park/gate card privileges until payments are received.
One member will be
receiving a refund for overpaying their 2003 annual dues.
Meeting adjourned at 8:40
PM
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